Attestation · Notarization · Civil registry
Know every step, fee, and stamp before you leave the house.
Sijillo turns an undocumented process into a written one. Pick your transaction and get the exact sequence of offices, forms, supporting documents and fees it requires — then track the file through every stage until it is stamped.
Guidance and the document vault are free. No institutional integration required — and none implied.
Open file · sample
Degree attestation for study abroad
Next: Ministry of Foreign Affairs counter 4 — bring the notarized translation and the receipt from stage 3.
Illustrative sample file. Figures shown are examples, not a quotation.
Reporting
We publish these three numbers, and only these three, once they have been counted from real completed files. Until then they stay blank. We would rather show a dash than a number we invented.
The problem, stated plainly
The process is not secret. It is simply unwritten.
Nobody is hiding the requirements for attesting a degree or renewing a commercial registration. They are just spread across counters, circulars, and the memory of whoever happens to be at the desk. So you go, you queue, you find out, you come back.
The solution
One file. Every stage visible, including the ones you are waiting on.
A transaction becomes a file. The file knows its stages, which office owns each one, what that office will ask for, what it charges, and where the file is right now. Select any stage below to see what it actually requires.
File SJ‑4417 · sample
Degree attestation — study abroad
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Completed 12 days ago. The sealed original is scanned into your vault; the physical copy stays with you.
- Original degree certificate, sealed and signed
- Identity document of the graduate
- Registrar receipt — keep it, stage 4 asks for it
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Order matters here. A translation certified before the registrar seal is dated is commonly rejected downstream.
- Sealed original from stage 1
- Target language confirmed against the receiving institution’s own requirement
- Translator stamp and reference number recorded on the file
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The notary attests the translator’s signature, not the content of the degree. Knowing that difference saves an argument at the counter.
- Translation with translator stamp
- Translator’s licence number
- Notary receipt — required at stage 4
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Submitted on day 9. This is the stage people most often arrive at unprepared, because it asks for receipts from two earlier stages.
- Notarized translation from stage 3
- Registrar receipt from stage 1
- Notary receipt from stage 3
- One photocopy of the identity document
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Blocked until stage 4 is endorsed. Booking an appointment before the endorsement is the single most common wasted trip in this procedure, so the file will not let you mark it started.
- Endorsed document from stage 4
- Appointment reference — bookable once stage 4 clears
- Consular fee, payable at the counter
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The finished document is scanned, checked against the checklist, and stored with an expiry reminder if the receiving institution sets one.
- Scan of the fully attested document
- All stage receipts attached to the file
- Renewal reminder set, if applicable
Completed — solid line, tick In progress — filled dot Blocked — dashed line, lock Not started — numbered
Every state is written out in words as well as drawn, so the file reads the same in greyscale, on a bad screen, or to a screen reader. Fees are illustrative samples.
Inside a requirement guide
A checklist you can hold, and a route you can plan around.
Every transaction type resolves into two artefacts: the documents you must bring, and the offices you must visit in order, with fees and typical waits attached to each.
Generated checklist
Bring these to stage 4
- Sealed original degreeReady · in vault, verified copy on file
- Certified translationReady · translator ref. TR‑2291
- Notary receiptReady · scanned 3 days ago
- Identity documentReady · expires in 14 months
- Photocopy of identity documentNeeds action · one copy, not scanned — counters want paper
- Registrar receipt from stage 1Missing · reissue takes one working day
- Exact fee in cashMissing · counter 4 does not take cards
Checklist states are labelled in text — Ready, Needs action, Missing — and never by colour alone. Sample file.
Route & fees
Where this file has to go
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University registrar
Issues and seals the original. Opens the paper trail everything else refers back to.
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Licensed translation bureau
Produces the certified translation. Must be dated after the registrar seal.
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Notary public
Attests the translator’s signature. Walk-in, mornings only in most districts.
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Ministry of Foreign Affairs
Endorses the notarized set. Asks for receipts from two earlier stages.
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Destination consulate
Final attestation. Appointment only, and only after the endorsement exists.
Sample route for one transaction type in one district. Real guides are specific to your transaction and are dated and versioned, because these things change.
What you get
Seven things, each of which removes one wasted trip.
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Step-by-step requirement guides
Per transaction type: the offices, the order, the forms, the supporting documents, and what each counter will actually ask you for.
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Status tracking across offices
Each stage carries a state you can read at a glance: completed, in progress, blocked, or not started — with the reason attached.
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Encrypted document vault
Originals stay with you. Verified digital copies stay with the file, so the fifth office does not send you home for a photocopy.
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Fee calculator and checklists
Add up the official fees before you start, then print or carry a checklist built for the specific counter you are heading to.
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Delegation to vetted runners
Hand the queue to someone whose job it is. You approve each handover and watch the same stages move in real time.
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Business account
Employee document management for firms with recurring compliance paperwork: shared templates, per-employee files, delegated access.
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Expiry and renewal reminders
Attestations, licences and registrations expire quietly. The file remembers the date and tells you while there is still time.
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And one thing you do not get
Sijillo cannot make an office move faster, waive a fee, or promise an outcome. It tells you what is required and where your file stands. That is the whole offer, honestly stated.
How it works
Four moves, and the first one is free.
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Name the transaction
Search for what you are actually trying to do — attest a degree, renew a commercial registration, register a birth — and pick your district.
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Read the guide
Offices in order, documents per office, fees, typical waits, and the dependencies that decide what you can do today.
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Open a file
Upload what you have into the vault. The checklist marks each item Ready, Needs action, or Missing, and the stepper starts tracking.
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Go, or send someone
Walk it through yourself with the checklist in hand, or delegate to a vetted runner and follow the same stages from your phone.
Pricing
Knowing is free. Paying is only for having someone else do the walking.
Guidance and the vault cost nothing, permanently. We charge when we save you a trip or carry a company’s recurring compliance load.
Individual
Free
Guidance and vault, no time limit
- Every published requirement guide
- Unlimited transaction files and stepper tracking
- Encrypted vault with verified copies
- Fee calculator and printable checklists
- Expiry and renewal reminders
Most requested
Runner service
$12from, per transaction
Someone else stands in the queue
- Everything in Individual
- A vetted runner carries the file between offices
- Per-stage handover you approve before it happens
- Live stage updates and photographed receipts
- Official fees paid at cost and itemised
Price varies by number of offices and district. The estimate is shown before you commit.
Business
$45per month, indicative
Recurring compliance paperwork, managed
- Everything in Individual, for the whole company
- Employee document management and shared templates
- Delegated access with an audit trail
- Renewal calendar across staff and licences
- Runner service at account rates
Indicative pricing while we are in early access. Final plans will be published before anyone is charged.
Where this comes from
Process knowledge, written down by the people who already carry it.
The requirements for these procedures are not published in one place, but they are known. They live with law and public administration graduates, with translation bureaus, with the clerks and the runners and the person in your family everyone calls before going to an office.
Sijillo’s work is unglamorous: interview those people, write the procedure down, date it, version it, and correct it the moment a counter changes its mind. Every guide records when it was last confirmed and by whom, so you can judge how much to trust it.
That is also why this can exist before any formal partnership. It is a knowledge product first. It gets better with institutional cooperation; it does not depend on it.
Blank until measured. We will not publish a figure we cannot show the working for, and we will not publish a customer’s name without their written permission.
Our mark is an abstract device of our own drawing. It is not a seal of office, and it certifies nothing.
What Sijillo is not
- Not a government body, agency, or authorised representative of one
- Not endorsed by, partnered with, or acting for any ministry or office
- Not a law firm — our guides are procedural information, not legal advice
- Not able to guarantee an outcome, a timeline, or a decision at any counter
- Not a place your original documents are held — those stay with you
Start with the trip you are dreading most.
Tell us the transaction and the district. If a guide exists, we will send it. If it does not, we will tell you that plainly and put it on the list.